Administrative Assistant

HUB International Limited (“HUB”) is a top-10 global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 9,000 employees in 400 offices throughout North America, HUB is dedicated to helping individuals and businesses evaluate and manage their risks and insurance needs.

Our corporate office located in the Times Square area is looking for an Administrative Assistant with a great personality to be a team player and support our new President.

• Act as the point of contact between the executives and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Monitor office supplies and research advantageous deals or suppliers
• Produce reports and presentations
• Develop and carry out an efficient documentation and filing system

• 5-10 years proven experience as an executive administrative assistant, senior executive assistant or in other administrative position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality