Senior Administrative Assistant (Temporary)

Frink-Hamlett Legal Solutions is a WBENC certified placement firm that provides outstanding legal and compliance professionals on a permanent and temporary basis.

Fortune 500 Company located in Houston, TX seeks a Senior Administrative Assistant for a long-term, temporary position expected to last six (6) months.

The primary role is to provide a combination of senior level administrative support, monitor ongoing reporting requirements, and technical issue resolution. The successful candidate will have the ability to work well under pressure while maintaining a high level of professionalism, as well as have the confidence to make informed judgment calls and be self-motivated.

• Provide high quality administrative support
• Proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones; liaising with assistants from multiple teams across the firm and ensuring forward planning for meetings, events and deliverables
• Answer phone calls, field messages, and deal with general inquiries
• Maintain travel budget and plan, schedule travel itineraries and prepare expense reports
• Review and handle incoming and outgoing correspondence
• Handle and maintain confidential files in accordance with firm policy
• Coordinate Management meetings and Global team calls; scheduling, preparing agendas, distributing meeting documents
• Complete ad-hoc projects as necessary

• Prior experience in the Investment Banking Industry
• Strong verbal and written communication skills, ability to interact comfortably with individuals at all levels
• Excellent organizational skills with ability to prioritize responsibilities as appropriate; identify problems and seek solutions
• High level of accuracy and strong attention to detail
• Proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
• Team player, able to collaborate with team members to achieve firm goals
• Strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Volunteers willingly to assist others, or assist as requested, based upon workload
• Ability to multi-task