Executive Administrative Assistant

At DSW, we believe in the power of shoes. We understand shoes bring out something great from within, and since 1991 we've been helping everyone feel the rush of finding that perfect pair. So when you work for DSW, you become a part of all that. A family whose core values are comprised of passion, accountability, collaboration, and humility. You become one of us, You become a Shoe Lover!

The Executive Administrative Assistant is responsible for supporting the Vice Chairman/Chief Merchandising Officer, GMMs and the Merchandising function. No direct reports.

**Scheduling** * Maintain daily and weekly executive schedule through weekly one-on-one sessions with executive * Ensure that executive meets appointment and/or scheduled meetings * Coordinate and communicate changes in the schedule with all affected parties * Coordinate all messaging and requests for executive time * Set up executive appointment calendar * Screen and direct incoming calls, correspondence and visitors * Answer questions and furnish information to keep executive’s time free of minor work detail * Set up and coordinate all travel arrangements for executive * Book domestic and international travel, for individuals, as well as large groups. **Reports/Correspondence** * Generate and/or distribute various department reports assuring accuracy and content * Compose and edit correspondence on behalf of executive * Seek executive’s advice and counsel on matters that require a direct response and maintain the strictest of confidentiality * Route and answer routine correspondence not requiring executive’s attention to ensure timely and accurate response * Generate reports from Business Objects and MS Excel as needed * Information and communication coordinator for area * Create various reports, correspondence, recaps, and project timelines as needed * Mailroom functions: Shipping/Delivery/Tracking of correspondence and packages **Budget Control** * Maintain records on budget and advises executive of status * Process all department expenses according to established corporate processing guidelines * Ensure that legitimate expenses are paid in a timely fashion and research and resolve discrepancies * Coordinate with various financial departments to ensure timely flow of budget information * Detail & Reconcile Amex Expense Reports and Cash Expense Reimbursement Reports for Executives * Manage travel planning and maintain current spreadsheets of past and future travel and expenses **Filing** * Maintain an effective filing system that is easily maintained and accessible by executive * Ensure that appropriate documents are filed in a timely manner and in accordance with Company policies and procedures and ensure that sensitive documents are secured * Collaborates Cross-functionally with other Executive Assistants * Completes ad-hoc projects as needed

* 5-7 years experience at an Administrative Assistant level * High level of office software skills to include Microsoft Office Suite * High level of both verbal and written communication skills * High degree of confidentiality and organization skills * CAP (Certified Administrative Professional) certification a plus * Demonstrated work experience to project a professional image * Bachelors degree, preferred