Accounts Payable Correspondent

Contech Engineered Solutions

(9025 Centre Pointe Dr)
Full Time
Job Posting Details
About Contech Engineered Solutions
Contech Engineered Solutions provides site solutions for engineers, contractors, architects, and owners. Our portfolio includes bridges, drainage, erosion control, retaining wall, sanitary sewer, and stormwater management products. Through cost-effective engineered solutions, we help build, support, and sustain land development projects while protecting the environment.
Summary
Contech Engineered Solutions is seeking an Accounts Payable Correspondent to join our team. Under the direction of the Accounting Services Manager, the Accounts Payable Correspondent’s primary responsibilities are creating new vendors (both companies and employees) in the accounts payable system; handling exceptions to the daily processing of invoices, funds requisitions, and other accounting-related documents, as identified by Accounts Payable Clerks, processing of the weekly standard check run and project assignments from the Accounting Services Manager.
Responsibilities
* Validate new vendors before creating them in the accounts payable system to ensure compliance with financial and tax responsibilities such as: * Employee expense issues (general ledger default) * Garnishments * State and local tax payments (box number and addresses) * Form 1099 (federal identification number and classification) * Foreign (mailing address with country) * Petty cash (special payee name) * Utilities (account number) * Autoload (agrees with Palmas database) * Check requests (meets requestors’ demands) * Modify vendor master database on an ongoing basis to ensure that only active, validated vendors are paid. * Review vendor audit confirmations, statements, credits, returned checks, late or duplicate payment notices, and service charge invoices for proper handling. * Respond promptly to vendor inquiries concerning all of the above, investigate each inquiry to determine the proper action, and advise the vendor of the outcome. * Instruct back-up employees on all vendor issues in order to ensure continuity during absences. * Assist the Accounting Services Manager as needed (the Accounting Services Manager may assign temporary duties to the Accounts Payable Correspondent). * Bring problems to the Accounting Services Manager’s attention if resolution is not imminent. * Protect the confidentiality of accounts payable information. * Work as a team player with others in the accounts payable group to get transactions processed efficiently. * Build and maintain a solid working relationship with all team members including, but not limited to, the Accounting Services Manager and the Accounts Payable Clerks. * Other additional delegated duties, as assigned.
Ideal Candidate
**Basic Qualifications:** * High school diploma * Four years of accounts payable experience, with general ledger journal experience * Ability to interact with all levels of staff and management * Strong analytical and problem-solving skills * Strong oral and written communication skills **Physical Requirements:** * Substantial movement of the wrists, hands, and/or fingers * Ability to receive detailed information through oral communication * Ability to express or exchange ideas by means of the spoken word * Sedentary work * Required to have close visual acuity to perform duties

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