Administrative Assistant, Floater Program

CEP America

(Emeryville, California)
Full Time
Job Posting Details
About CEP America

CEP America is one of the leading providers of acute care management and staffing solutions in the nation. Founded in 1975, we now serve more than 5.2 million patients annually at over 140 practice locations throughout the United States.

Summary

This position will be a part of an administrative team that provides support to various departments within MedAmerica, as requested or required. This can include reception coverage, special projects, and additional support as needed.

Responsibilities

Reception Coverage

  • Answer all incoming lines; take accurate and detailed messages; transfer calls accordingly
  • Track and greet all incoming guests/clients and notify individuals of arrivals
  • Track and distribute parking vouchers; sort and distribute mail

Meeting Support

  • Organize and arrange meetings
  • Book conference rooms
  • Arrange catering
  • Record and publish minutes

Administrative Support

  • Calendar maintenance
  • Expense processing
  • Clerical duties: filing, faxing, scanning, data entry

Additional Responsibilities (based upon department coverage)

  • Produce, maintain and edit spreadsheets
  • Create and edit PowerPoint presentations
  • Marketing Automation – email, social media, internet
  • Research and analytics
  • Data manipulation
  • Compile documents
  • Draft correspondences
  • Facilities support
  • ITS support/Software product support
  • Expense processing
  • Clerical duties: filing, faxing, scanning, data entry
Ideal Candidate
  • 2+ years of experience supporting a team of professionals
  • Exceptional phone etiquette
  • Excellent communication skills (written and verbal)
  • Solid time management and problem solving skills
  • Detail oriented with ability to meet deadlines and set priorities for specific assignments
  • Works effectively and efficiently, both independently and in a team setting
  • Ability to be resourceful and proactive
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
  • Healthcare/Medical background a plus

Questions

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Emeryville, California
Skills Desired
Sign up or login to see how your skills match up.
  • Clerical
  • Creating PowerPoint Presentations
  • Data Entry
  • Data Manipulation
  • Expense Reports
  • Healthcare
  • IT Support
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft PowerPoint
  • Spreadsheets
  • Marketing Automation

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