Administrative Assistant, Floater Program
CEP America
(Emeryville, California)CEP America is one of the leading providers of acute care management and staffing solutions in the nation. Founded in 1975, we now serve more than 5.2 million patients annually at over 140 practice locations throughout the United States.
This position will be a part of an administrative team that provides support to various departments within MedAmerica, as requested or required. This can include reception coverage, special projects, and additional support as needed.
Reception Coverage
- Answer all incoming lines; take accurate and detailed messages; transfer calls accordingly
- Track and greet all incoming guests/clients and notify individuals of arrivals
- Track and distribute parking vouchers; sort and distribute mail
Meeting Support
- Organize and arrange meetings
- Book conference rooms
- Arrange catering
- Record and publish minutes
Administrative Support
- Calendar maintenance
- Expense processing
- Clerical duties: filing, faxing, scanning, data entry
Additional Responsibilities (based upon department coverage)
- Produce, maintain and edit spreadsheets
- Create and edit PowerPoint presentations
- Marketing Automation – email, social media, internet
- Research and analytics
- Data manipulation
- Compile documents
- Draft correspondences
- Facilities support
- ITS support/Software product support
- Expense processing
- Clerical duties: filing, faxing, scanning, data entry
- 2+ years of experience supporting a team of professionals
- Exceptional phone etiquette
- Excellent communication skills (written and verbal)
- Solid time management and problem solving skills
- Detail oriented with ability to meet deadlines and set priorities for specific assignments
- Works effectively and efficiently, both independently and in a team setting
- Ability to be resourceful and proactive
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Healthcare/Medical background a plus
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