Business, Finance Operations Supervisor

CBRE

(San Jose, California)
Full Time
Job Posting Details
About CBRE
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
Responsibilities
Assists in managing staff. Assists in developing and maintaining work procedures and prepares work schedules. Trains and guides business operations staff to ensure firm grasp of company policies and procedures. Act as single point of contact to provide customer service support to both internal and external clients. Performs PeopleSoft review and approval of various AP (accounts payable) items to ensure proper coding, allocation and backup. May train and assist end-users in PeopleSoft expense report entry. Tracks corporate cards for an office and/or multiple offices and resolves any expense report issues. Reviews monthly AR (accounts receivable) reports and evaluates the need to elevate collection efforts. Works with brokers to address problems and escalates to local management as needed. Provides monthly ad-hoc reports to management to track project budgets, T&E allowances, revenues, among others. Compiles broker, producer and/or management pipelines for forecasting process. Oversees the day-to-day work of staff supporting multiple lines of business in one or more offices; coordinates the processing of AP transactions such as vendor invoices and expense reports, listings and project budgets, billing and accounts receivables, contract administration, licensing, revenue forecasting and transaction processing. Other duties as assigned. No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks.
Ideal Candidate
* High school diploma or general education degree (GED) with a minimum of four years of related experience and/or training. * Previous supervisory experience required. * Excellent written and verbal communication skills. * Strong organizational and analytical skills. * Ability to provide efficient, timely, reliable and courteous service to customers. * Ability to effectively present information. * Requires knowledge of financial terms and principles. * Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. * Conducts basic financial analysis. * Ability to comprehend, analyze, and interpret documents. * Ability to solve problems involving several options in situations. * Requires intermediate analytical and quantitative skills. * Proficient in Microsoft Office Suite products such as Word, Excel, Outlook, etc. * Knowledge of Financial software systems (e.g. PeopleSoft, MTA, VAS and I-Track). * Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. * Responsible for setting own project deadlines. * Errors in judgment may cause short-term impact to co-workers and supervisor.

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