Brokerage Executive Assistant

Avison Young is the world’s fastest-growing commercial real estate services firm. Headquartered in Toronto, Canada, Avison Young is a collaborative, global firm owned and operated by its principals. Founded in 1978, the company comprises 1,900 real estate professionals in 67 offices, providing value-added, client-centric investment sales, leasing, advisory, management, financing and mortgage placement services to owners and occupiers of office, retail, industrial and multi-family properties.

• Provide support to team of three Principal’s
• Correspond with high-profile executives within the industry
• Think creatively and possess strong problem solving skills
• Ability to multi-tasking and prioritize requests
• Answer incoming calls and deliver accurate messages
• Prepare and edit correspondences, communications, and presentations in Excel, Word and PowerPoint
• Conduct research, assemble and analyze data to prepare reports and documents
• Assist team with preparing and updating client specific reports
• Prepare market surveys, tour books, proposals, and other relevant documents as needed in conjunction with the marketing department
• Manage and maintain schedules, appointments and travel arrangements for team
• Prepare and execute expense reports in a timely fashion
• Keep very organized files and retrieve documents and reference materials
• Strong team player with a “no task is too small” attitude

Education & Experience

• Bachelor’s degree required
• At least 4-years of experience providing support to high level brokers
• Experience working in a commercial real estate firm
• High level of competence in Microsoft Suite required

Key Competencies

• Punctual
• Strong sense of decorum, professionalism and confidentiality
• Excellent organizational skills
• Outstanding communication skills, written and verbal.
• Strong attention to detail
• Problem analysis and problem solving skills
• Sound judgment and decision making ability
• Experience working in a commercial real estate firm