Administrative Assistant II

While Aviall leads the market with its global distribution of parts and innovative technology in the aviation and aerospace sectors, the company's roots trace back to modest beginnings in the early 20th century.

Performs secretarial and administrative support for 3 Directors across Global Facilities/Supply Chain and Integrated Material Services.. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data and customer relations. Position requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters may be required.

• Helps coordinate and host local meetings with visiting external customers.
• Arranges agendas, domestic and international travel for away meetings
• Assembly of documents and presentations.
• Able to participate in team meetings regarding business development activity and develop a sense for how they can help the team be successful.
• Coordinating the logistics of workshops (location, attendee lists, access - both physical and systems, catering, deconflicting with key attendees).
• PowerPoint skills sufficient to translate workshop output into presentations
• Executive presence to navigate BCA and BDS leadership.
• Ability to navigate ambiguity.
• Performs other duties and special projects as required.
• processing travel invoices for payment.
• coordination of employee service awards.
• Prepares and uses spreadsheets extensively.
• Screens and directs calls.

• High school diploma or equivalent required.
• 3+ years Admin. /Secretarial experience.
• 2+ years experience supporting Senior or Executive Management.
• Intermediate to Advanced skill level using MS Office Suite.
• Excellent communication skills.
• Attention to Detail, Multi-tasked Oriented and Well Organized.

Preferred Requirements:

• Secretarial/Administrative Assistant Diploma/Degree, College Courses or Degree
• SAP experience
• Outlook

Education High School Diploma or Equivalent