Administrative Assistant

For more than a century, AJC has been the leading global Jewish advocacy organization.

General Office Management: - Answering the phone and taking messages - Keeping inventory and ordering office supplies - Monitoring and maintaining the office and community calendars - Maintaining timesheets - Tracking office finances and company-card spending and preparing accounting information for the bookkeeper and financial reports for director - Event organization and support: schedule and organize activities such as staff meetings and events/programs including sending invitations, ordering food, keeping track of respondents, and follow up - Maintain correspondence, documentation files, including financial reports, relating to regional office projects and programs - Organize and prioritize large volumes of information, e-mails, faxes, and incoming and outgoing mail - Handle administrative responsibilities such as typing, designing, and layout of general correspondences, annual reports, charts, mailings - Provide administrative support for board and Executive Committee meetings. - Maintain relationships with vendors, IT contacts, building staff, etc Fundraising: - Coordinating logistical details for regional office campaign, including: processing of pledges and donations, tracking RSVPs and data for numerous fundraising events, and supporting AJC San Francisco’s Director of Development - Provide administrative support for programs and other initiatives, including event registration, in coordination with development and program staff Leadership Development/Community Relations: - Interacting with AJC San Francisco board, membership, members of the diplomatic corps in San Francisco, and the general public

- Bachelor’s degree - Excellent written and verbal communication skills - Excellent interpersonal skills, tact and diplomacy - Well-developed organizational and time management skills - Dependable and appreciative of the need to preserve confidentiality - Well-developed customer service orientation - Strong attention to detail and follow-through - A self-starter, willing to take the initiative - A team player as well as able to work independently - Ability to work effectively under pressure - Passion for the mission of AJC - Pride and professionalism in work accomplishments - A demonstrated commitment to high ethical standard and values - Computer skills needed: MS Word, MS Excel, MS Outlook, MS PowerPoint, Raiser’s Edge, Sphere. Capacity to learn new programs is required. - Technical software (such as HR information systems, IT hardware and software, financial accounting software, etc.)