Administrative Assistant

With a history dating back to 1925, Alliant Insurance Services is one of the nation’s leading distributors of diversified insurance products and services. Operating through a national network of offices, Alliant offers a comprehensive portfolio of services to clients.

Responsible for providing administrative support to executive and management personnel.

• Manages calendars, requiring interaction with both internal and external management and assistants to coordinate a variety of complex meetings;
• Processes incoming and outgoing communications (phone, email, ground and express delivery, etc.) on behalf of management;
• Prepares correspondence, presentations and spreadsheets; edits for punctuation and grammar;
• Handles on-going projects and tasks, such as invoice and expense processing, as per department requirements;
• Coordinates administrative activities for management team, working with various other departments as needed;
• Coordinates travel for management, including air transportation, rental cars, hotel accommodations;
• Other duties as assigned.

Education / Experience

• High school diploma or equivalent combination of education and experience
• 1 - 2 years of related administrative or general office experience required;
• Experience and general knowledge of the commercial insurance industry is a plus.

Skills

• Excellent verbal and written communication skills
• Good customer service skills, including telephone and listening skills
• Good planning, organizational and prioritization skills
• Ability to work within a team and to foster teamwork
• Ability and motivation to work independently
• Ability to interface with executives – internal and external
• Proficient in Microsoft Office Suite